But hiring is a complex process on the employer’s end, too. Applying for a job is stressful and it always takes longer than you’d like. The same goes for follow-up emails to job applications and interviews. If you’re following up on something that didn’t have a due date, it’s considered good manners to wait a little bit longer - especially if someone’s doing you a favor. Waiting longer not only lengthens the delay but also increases the risk that the person will forget the details of the agreement. If you’re reminding someone about a missed deadline, payment, invoice or shipment, it’s appropriate to send a reminder on the first business day after the due date. The answer depends on what you’re waiting for. How soon after the job interview or missed deadline, or how far in advance of the important event, should you get in touch? It’s not always easy to find the perfect time to send a reminder email. What’s the ideal timing for a reminder email? It’s important not to inundate the hiring manager with messages, but a carefully timed message can help you stand out. Pending job applications or interviews: If you’re in the running for a job, a follow-up email can improve your chances of success. For these, you can send a gentle reminder in advance so everyone stays on track. Upcoming important events: Some events and deadlines are too important to risk missing. A reminder can help to re-establish contact and find out if the task just slipped the person’s mind or if there’s something else you can do to help. Lapsed communication: Most people have been in a situation where someone promised to do something and get back in touch, but that message just doesn’t come. It’s better to send an email reminder before too much time passes. If one person promises to complete a task by a particular day and it doesn’t happen, entire projects fall behind. Missed work deadlines: No worker is an island in today’s business world. Your business depends on that product or invoice, so it’s fine to get in touch and check in. Alternatively, maybe you ordered something and it hasn’t arrived. Vendor issues: Sometimes you’re the one who needs to pay but a vendor hasn’t sent you an invoice. Don’t feel guilty about sending a payment reminder if a deadline has passed and you haven’t received those funds. Things happen but you still have the right to your money. Late payments: Payment on or before a deadline is standard business etiquette. Here are some situations that could benefit from sending a reminder. Reminder emails are useful when something important is coming up and when something should have happened but didn’t. In this article, you’ll learn how to craft emails like this (and we encourage you to borrow from our samples!) - but first, let’s learn when it’s appropriate to send a friendly reminder email, and how to find your perfect timing. They’re professional and effective, yet friendly and gentle. These are the messages that get the point across without creating hard feelings. The etiquette dilemma is easily solved with a well-written reminder. How do you balance the need to respect someone else’s autonomy with the need to get things done? No one wants to come across as impatient or pushy, but no one wants to deal with missed appointments or lapsed deadlines either. Figuring out how and when to send a reminder email is a social dilemma that most people know all too well.
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